Board Committees

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    Olean City School District

    Board Committees, Sub-Committees, and Work Groups

     

     

    As per Policy 4250, the Olean City SD Board of Education creates Standing and ad hoc committees to study and recommend courses of action in response to department, building, or District needs. These committees may be appointed by the Board of Education, the Superintendent, or other administrators, with the knowledge of the Superintendent and in accordance with the range of responsibilities of the appointing body or administrator to whom the committee shall report. The composition of each committee shall reflect its purpose, and each committee shall have a straightforward assignment.

    These committees provide important public input to the Board of Education, Superintendent, Principals, and other staff on issues facing the school district. Participation details, meeting minutes, and agendas can be found below.

     

    Board Committees

    Audit and Finance Committee
    General Statement of Role
    The Board of Education of the Olean City School District has established an Audit and Finance Committee to provide independent advice, assistance, and recommendations to the Board to oversee the district's internal and external audit functions.
    Committee Composition
    The Olean City School District Audit and Finance Committee comprises at least three Board members. The Board may occasionally appoint and include committee members who are not Board members if the Board feels such an appointment is necessary to garner the expertise required for the committee to function properly.  The School Business Administrator and Superintendent will be permanent members of the committee.  The Committee Members collectively should possess the knowledge in accounting, auditing, financial reporting, and school district finances needed to understand and evaluate the school district’s financial statements, the external audit, and the district’s internal audit activities and to communicate effectively with the auditors, public finance auditors, and the school board. 
    Communications Expectations
    The Olean City School District Audit and Finance Committee has the duty and responsibility to report its activities to the Board of Education as needed, but not less than annually.  Periodic written reports of Audit and Finance Committee activities are an essential communication link between the Audit and Finance Committee and the Board on critical decisions and responsibilities.  The Audit and Finance Committee’s reporting requirements are to:

    • Report on the scope and breadth of committee activities so that the Board of Education is kept informed of its work.
    • Provide minutes or a summary of minutes of meetings that record the actions and recommendations of the Committee.
    • Report on their review of the District’s draft annual audit report and accompanying management letter and their review of significant findings.
    • Report on suspected fraud, waste or abuse, or significant internal control findings and activities of the internal control function.
    • Report on indications of material or significant non-compliance with laws or district policies and regulations.
    • Report any other matters the committee believes should be disclosed to the Board of Education.

    Dates: 7/18/2024, 8/15/2024, 9/19/2024, 10/17/2024, 11/21/2024, 12/19/2024, 1/16/2025, 2/13/2025, 3/13/2025, 4/10/2025, 5/15/2025, 6/12/2025

    2024-25 Minutes: Link to Board Docs

     

    Buildings & Grounds Committee
    General Statement of Role
    The duties of the Buildings & Grounds Committee shall include review and presentations to the Board of Education concerning recommendations of all matters about the facilities and real property owned, used, or occupied by the District:

    • To review recommendations for repairs, maintenance, operations, additions, and improvements to buildings or properties that require specific Board of Education action, including an approval review of the process of the 5-year Building Condition Survey
    • Review construction progress and make appropriate action recommendations to the Board of Education.
    • To gather information related to and make recommendations to the Board of Education regarding the acquisition and sale of buildings and property.
    • To evaluate and investigate any matters as directed by the Board of Education.

    Committee Composition
    The Buildings and Grounds Committee of the Olean City School District Board of Education comprises up to four (4) board members of the Olean City School District Board of Education, Superintendent of Schools, Director of Facilities, Business Administrator, and Principals.
    Dates: 7/16/2024, 8/20/2024, 9/10/2024, 10/8/2024, 11/5/2024, 12/10/2024, 1/7/2025, 2/4/2025, 3/4/2025, 4/1/2025, 5/13/2025, 6/3/2025
    2024-25 Minutes: Link to Board Docs

     

    Operations Committee
    General Statement of Role
    The duties of the Operations Committee are to serve as an advisory committee to the school board on District policy, contracts or agreements with community agencies, and items as referred by the Board of Education.
    Committee Composition
    The Operations Committee of the Olean City School District Board of Education is composed of: Up to four (4) board members of the Olean City School District Board of Education, Superintendent of Schools, Assistant Superintendent of Academic Services, Business Administrator, Director of Special Programs, and other administrators, as designated by the Superintendent of Schools.
    Communications Expectations
    Provides period updates to the board as necessary regarding committee discussions
    Dates: 7/8/2024, 8/12/2024, 9/16/2024, 10/21/2024, 11/18/2024, 12/9/2024, 1/13/2025, 2/10/2025, 3/10/2025, 4/7/2025, 5/12/2025, 6/9/2025
    2024-25 Minutes: Link to Board Docs

     

    Curriculum Committee
    General Statement of Role
    Recommend approval or disapproval of programs or plans submitted by faculty peers, establish programs or plans concurrent with curriculum, establishment, and implementation of curriculum, instruction, and testing policies.
    Committee Composition
    The Curriculum Committee consists of the Superintendent, Assistant Superintendent of Academic Services, Director of Curriculum and Instruction, Director of Special Programs, and Board of Education Board members.
    Communications Expectations
    Provides period updates to the board as necessary regarding committee discussions
    Dates: 9/2/2024, 11/1/2024, 1/9/2025, 3/20/2025, 5/8/2025
    2024-25 Minutes: Link to Board Docs

     

     

    Board Sub-Committees

    School Health Team Committee
    General Statement of Role
    The School Health Team makes implementing district wellness policy and other health-related priorities possible. This committee will make recommendations to the Board of Education relative to compliance with NYSED requirements regarding health in our schools, as required under Part 155.4 (d). (LINK)
    Committee Composition
    The Safety Committee consists of up to four (4) board members of the Olean City School District Board of Education, the Superintendent of Schools, the Assistant Superintendent of Academic Services, the Business Administrator, the Director of Curriculum and Instruction, the Director of Special Programs, Principals, and other teachers and administrators, as designated by the Superintendent of Schools, as well as community partners from governmental agencies and law enforcement.
    Communications Expectations
    Provides period updates to the board as necessary regarding committee discussions
    Dates for meetings: 10/24/2024, 12/12/2024, 2/6/2025, 4/24/2025, 6/5/2025

     

    Safety Committee
    The Safety Committee makes implementing district safety policy and other safety-related priorities possible. This committee will make recommendations to the Board of Education regarding compliance with NYSED requirements regarding safety in our schools, as required under Part 155.4 (d). (LINK)
    Committee Composition

    The Safety Committee consists of up to four (4) board members of the Olean City School District Board of Education, the Superintendent of Schools, Assistant Superintendent of Academic Services, Business Administrator, Principals, and other administrators, as designated by the Superintendent of Schools, as well as community partners from governmental agencies and law enforcement.
    Communications Expectations
    Provides periodic updates to the board as necessary regarding committee discussions.
    Dates: 10/9/2024, 12/11/2024, 2/26/2025, 3/26/2025, 6/11/2025

     

    Technology Committee
    General Statement of Role
    The Olean City Schools’ Technology committee recommends using administrative and instructional technology to the Board of Education. Consideration will be given to the present and future needs and the corresponding costs to maintain flexible, 21st-century learning environments and efficient administrative technology.
    T    he Technology Committee will: 

    • Recommends the implementation of district technology policies
    • Monitors progress of the district technology plan.
    • Discusses concerns and needs of all district building technology needs.
    • Makes recommendations on technology-based curricula in the district.

    Committee Composition
    The Technology Committee consists of the Assistant Superintendent of Academic Services, the Director of Technology, Principals, and other teachers and administrators.
    Communications Expectations
    Provides periodic updates to the board as necessary regarding committee discussions.
    Dates: The Week of 10/14/2024, the Week of 12/9/2024, the Week of 2/10/2025, the Week of 4/14/2025, and the Week of 6/16/2025. 

      

    Work Groups

    Diversity, Equity, and Inclusion (DEI) Work Group
    General Statement of Role
    This workgroup aligns with the New York State Education Department’s charge to advance diversity, equity, and inclusion in schools across New York State. The Board expects that all school districts will develop policies that advance diversity, equity, and inclusion – and that they implement such policies with fidelity and urgency.
    Committee Composition
    The Curriculum Committee comprises the Superintendent, Assistant Superintendent of Academic Services, Director of Curriculum and Instruction, teachers, parents/community members, and Board members.
    Communications Expectations
    Provides period updates to the board as necessary regarding committee discussions
    Meetings: Meetings are held five times per year.

     

    District Engagement Group
    General Statement of Role
    This workgroup reviews nominations for Mr. Ron Shoup and the District's Leader of the Pack awards.
    Committee Composition
    The Curriculum Committee consists of the Superintendent, teachers, and Board members.
    Communications Expectations
    Provides period updates to the board as necessary regarding committee discussions
    Meetings: Meetings are held five times per year.